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COVID-19 FUND—DONATE NOW!
  1. Home
  2. Doing Business with PAHO

Doing Business with PAHO

publicaton

Visit the
Procurement and Supply Management
Department Biennial Report 2020-2021

Interactive Website


Arrival of COVID-19 vaccines to the Americas through COVAX

— Data on COVID-19 vaccine arrivals in the Americas through COVAX mechanism

The PAHO Procurement and Supply Management Department (PRO) is responsible for the timely and efficient acquisition of goods and services in a competitive and transparent manner.  PRO purchases a wide range of products and services for health-related activities and for administrative support of PAHO's headquarters and field offices. PRO also purchases on behalf its Member Governments under reimbursable procurement procedures, including the PAHO Revolving Fund, and the PAHO Strategic Fund. 

PRO has integrated PAHO's e-tendering system, In-Tend, and the Organization's supplier database with the United Nations Global Marketplace (UNGM). UNGM is the procurement portal of the UN System and a website where suppliers can register. Over 25 UN Agencies use UNGM as their supplier roster. By registering with UNGM, suppliers will have access to PAHO tenders and those published by all other UN agencies.

Now, for a supplier to bid on a PAHO procurement opportunity, the vendor also must be registered with PAHO on UNGM. Register here with UNGM: www.ungm.org/Vendor/Registration.


COVID-19 critical items

PAHO is interested in purchasing the following medical devices:

COVID-19 Procurement of personal protective equipment (PPE)

PPE icon

COVID-19 Procurement of mechanical ventilators

Mechanical Ventilator icon

PAHO COLLABORATION PORTAL FOR SHIPPING DOCUMENTS

3,000 SHIPMENTS    BY YEAR……7 SHIPMENTS   EVERY DAY

 

 

 

 

The Pan American Health Organization in the Procurement area has been leading a process of digital transformation become a more efficient and effective organization.

In order to manage more than 3,000 shipments per year a Collaboration Portal for Shipping Documents has been implemented with all providers of the Revolving Fund for Access to Vaccines. The result is that document management is available immediately to suppliers, procurement officials and national authorities.

PAHO Collaboration Portal logo

Objective of the Collaboration Portal: 

All participants of the portal  have a quick access to shipping documents, properly cataloged, reviewed and coded in a unique Collaboration Portal. 

 

 


 

Flow Chart PAHO Collaboration Portal for Shipping Documents 

 

PAHO PRO Buyer

Creates APO Folder

 

 

 

 

System sends the link of the APO Folder by email to the Supplier and Buyer

Supplier is notified requesting shipping documents 

 

Step 1

 

Supplier uploads shipping and acknowledgment documents 

System sends an alert with the link of shipping documents by email to PAHO Shipping Assistants

PAHO Logistics Unit checks shipping documents

 

Step 2

 

Review shipping documents  

System sends the link of the shipping documents reviewed by email to the Focal Points and National Authorities

PAHO Country Office and National Authorities are notified that shipping documents are available

Step 3

 

Access to shipping documents  

 

Documents in the PAHO Collaboration Portal

Document in English Type Documento en Español
Acknowledgement of Receipt of Order Contract Confirmación de Recibo de Orden
ASN Document/Delivery Information Transportation Documento ASN
Commercial Invoice Commercial Factura Comercial
Packing List Commercial Lista de Empaque
AWB (Air Way Bill)/BL (Bill of Landing) Transportation Guía Aérea
Certificate of Origin Commercial Certificado de Origen
Certificate of Insurance Commercial Certificado de Seguro
Certificate of Pharmaceutical Product – CPP Technical Certificado de Producto Farmacéutico
Free Sale Certificate Technical Certificado de Libre Venta
GMP Certificate (Good Manufacturing Practices) Technical Certificado de Buenas Prácticas de Manufactura - GMP
Certificate of Analysis Technical Certificado del Análisis
Batch Release Certificate Technical Certificado de Liberación
Summary Protocol for Production (Complete Quality Control Protocol) Technical Resumen de protocolos

 

Tracking PAHO Shipments 

Tracking icon

The national authorities with access to PAHO Collaboration Portal can track their shipments via the following portal. 

Enter and sign in with the email and password used to sign in to the Collaboration Portal.

 

Track your PAHO Shipment here

The PAHO #COVID19 Response Fund

Help us save lives and reduce the impact of COVID-19 in the Americas.

Support the Pan American Health Organization’s (PAHO) efforts in the Region of the Americas to fight COVID-19 by making your donation today!

DONATE NOW

PAHO across borders with PPEs to protect our heroes. 

Despite #COVID19 vaccines continue to be delivered.  


PPE 

Shipping materials 

SMART Hospital Project 

AWARDS

Finalist 

Winner 

Vendor Registration

  • Welcome to the UNGM Portal - Presentation for Vendors
  • Guia del Proveedor - Bienvenidos al Portal de UNGM
  • Bem-venido ao portal UNGM - Fonecedor

Vendor Pre-Qualification

WHO Prequalification and Standards

  • Essential Medicines and Health Products: Prequalification of medicines
  • Vaccine Quality/WHO Specifications
  • Drugs and Diagnostics of Acceptable Quality
  • Pre-Qualification of Vaccines
  • Product Information Sheets and Information on Standards for Manufacturers

Packaging guidelines

Standard Guidelines for Palletizing Non-Perishable Shipments

In order to minimize the risk of loss or damage during transport of goods between the supplier's facilities and consignees' warehouse, the following are packaging guidelines for palletizing shipments containing pharmaceuticals, syringes, or medical/lab supplies.

Procurement and Letters of Agreement funded by the European Union

EU Finance Award (pdf)530.51 KB

Contact us

Procurement and Supply Management Department (PRO)
Pan American Health Organization
525 Twenty-Third Street, NW
Washington, DC 20037
Email: pro@paho.org 
Telephone: 202-974-3433

PRO Management Staff
Mr. Daniel Rodriguez Director, Procurement & Supply Management
Mr. Jordi Balleste Unit Chief, Strategic Fund
Mr. Luis Velasquez  Unit Chief, Corporate Procurement
Ms. Shirley Quesada Unit Chief, Revolving Fund

Link to PAHO Procurement and Supply Linkedin

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