The PAHO Procurement and Supply Management Department (PRO) is responsible for the timely and efficient acquisition of goods and services in a competitive and transparent manner. PRO purchases a wide range of products and services for health-related activities and for administrative support of PAHO's headquarters and field offices. PRO also purchases on behalf its Member Governments under reimbursable procurement procedures, including the PAHO Revolving Fund, and the PAHO Strategic Fund.
PRO has integrated PAHO's e-tendering system, In-Tend, and the Organization's supplier database with the United Nations Global Marketplace (UNGM). UNGM is the procurement portal of the UN System and a website where suppliers can register. Over 25 UN Agencies use UNGM as their supplier roster. By registering with UNGM, suppliers will have access to PAHO tenders and those published by all other UN agencies.
Now, for a supplier to bid on a PAHO procurement opportunity, the vendor also must be registered with PAHO on UNGM. Register here with UNGM: www.ungm.org/Vendor/Registration.
COVID-19 critical items
PAHO is interested in purchasing the following medical devices:
PAHO COLLABORATION PORTAL FOR SHIPPING DOCUMENTS
3,000 SHIPMENTS BY YEAR……7 SHIPMENTS EVERY DAY
The Pan American Health Organization in the Procurement area has been leading a process of digital transformation become a more efficient and effective organization.
In order to manage more than 3,000 shipments per year a Collaboration Portal for Shipping Documents has been implemented with all providers of the Revolving Fund for Access to Vaccines. The result is that document management is available immediately to suppliers, procurement officials and national authorities.
Objective of the Collaboration Portal:
All participants of the portal have a quick access to shipping documents, properly cataloged, reviewed and coded in a unique Collaboration Portal.
Flow Chart PAHO Collaboration Portal for Shipping Documents
PAHO PRO Buyer
Creates APO Folder
System sends the link of the APO Folder by email to the Supplier and Buyer
Supplier is notified requesting shipping documents
Supplier uploads shipping and acknowledgment documents
System sends an alert with the link of shipping documents by email to PAHO Shipping Assistants
PAHO Logistics Unit checks shipping documents
Review shipping documents
System sends the link of the shipping documents reviewed by email to the Focal Points and National Authorities
PAHO Country Office and National Authorities are notified that shipping documents are available
Access to shipping documents
| Document in English | Type | Documento en Español |
| Acknowledgement of Receipt of Order | Contract | Confirmación de Recibo de Orden |
| ASN Document/Delivery Information | Transportation | Documento ASN |
| Commercial Invoice | Commercial | Factura Comercial |
| Packing List | Commercial | Lista de Empaque |
| AWB (Air Way Bill)/BL (Bill of Landing) | Transportation | Guía Aérea |
| Certificate of Origin | Commercial | Certificado de Origen |
| Certificate of Insurance | Commercial | Certificado de Seguro |
| Certificate of Pharmaceutical Product – CPP | Technical | Certificado de Producto Farmacéutico |
| Free Sale Certificate | Technical | Certificado de Libre Venta |
| GMP Certificate (Good Manufacturing Practices) | Technical | Certificado de Buenas Prácticas de Manufactura - GMP |
| Certificate of Analysis | Technical | Certificado del Análisis |
| Batch Release Certificate | Technical | Certificado de Liberación |
| Summary Protocol for Production (Complete Quality Control Protocol) | Technical | Resumen de protocolos |
Tracking PAHO Shipments
The national authorities with access to PAHO Collaboration Portal can track their shipments via the following portal.
Enter and sign in with the email and password used to sign in to the Collaboration Portal.
PAHO across borders with PPEs to protect our heroes.
Despite #COVID19 vaccines continue to be delivered.
PPE
Shipping materials
SMART Hospital Project
AWARDS
Finalist
Winner
Vendor Registration
- Welcome to the UNGM Portal - Presentation for Vendors
- Guia del Proveedor - Bienvenidos al Portal de UNGM
- Bem-venido ao portal UNGM - Fonecedor
Vendor Pre-Qualification
WHO Prequalification and Standards
- Essential Medicines and Health Products: Prequalification of medicines
- Vaccine Quality/WHO Specifications
- Drugs and Diagnostics of Acceptable Quality
- Pre-Qualification of Vaccines
- Product Information Sheets and Information on Standards for Manufacturers
Packaging guidelines
Standard Guidelines for Palletizing Non-Perishable Shipments
In order to minimize the risk of loss or damage during transport of goods between the supplier's facilities and consignees' warehouse, the following are packaging guidelines for palletizing shipments containing pharmaceuticals, syringes, or medical/lab supplies.
Procurement and Letters of Agreement funded by the European Union
Contact us
Procurement and Supply Management Department (PRO)
Pan American Health Organization
525 Twenty-Third Street, NW
Washington, DC 20037
Email: pro@paho.org
Telephone: 202-974-3433
| PRO Management Staff | |
|---|---|
| Mr. Daniel Rodriguez | Director, Procurement & Supply Management |
| Mr. Jordi Balleste | Unit Chief, Strategic Fund |
| Mr. Luis Velasquez | Unit Chief, Corporate Procurement |
| Ms. Shirley Quesada | Unit Chief, Revolving Fund |